ITAS offers a flexible solution for electronic document storage and retrieval, which may be implemented as an integrated solution with other ITAS CTRM modules, or as a stand-alone product. It also includes the auto-entry of associated information from system-generated documents and allows document index search facilities in other modules.
Examples of ITAS Document Management features are:
Entry of searchable information that can be stored with each document.
Explorer style interface allows the organisation of folders and provides easy document access facilities.
Search feature enables users to identify and retrieve documents swiftly using the appropriate search criteria.
Index associated with each document can hold information on associated contracts, counterparties, WIP accounts, and commodities, which can be used as a filter to help users locate particular documents from various procedures in all modules.
Indexing is available for documents that have been scanned into the system.
Use of the email log which records time, recipient information each time an indexed document is emailed.
Optional service providing the ability to secure email messages including attachments to designated folders.